How to Use AI to Respond to Customer Emails Faster - Post 36
Struggling to keep up with customer emails? You're not alone. Whether it's answering FAQs, handling complaints, or following up on leads—email can eat up hours every week.
Here’s how AI can help you respond faster without sounding robotic.
Step-by-Step:
Copy the customer’s email into ChatGPT.
Add a short prompt like:
“Write a professional but friendly reply to this email. Keep it under 150 words.”
“This customer is upset. Help me respond with empathy.”
“I need a reply that asks for more info but keeps the customer interested.”
You’ll instantly get a full draft. Edit if needed, then send!
💡 Bonus Tip: Save your best replies as templates in ChatGPT. You’ll build a “reply library” over time that you can reuse with just a few tweaks.
Real-World Uses:
Product or service questions
Appointment reschedules
Quote requests
Shipping or delivery issues
Refunds and complaints
Want help learning AI for your business?
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